Welcome to the 

2025 eSummit Speaker Hub

As a speaker, presenter, moderator, or panelist, you’re part of a select group of industry leaders coming together to help shape the future of electronics sustainability. To make the most of the event, we’ve put together this go-to resource for everything you need to deliver a memorable and impactful presentation or session. 

The Speaker Hub contains everything you need for a successful session, from submission deadlines and format requirements to day-of logistics and audience insights. We're committed to setting you up for success and making your eSummit experience as rewarding as possible. 

Please bookmark this page and refer to it throughout your preparation process. We're excited to have you join us in Minneapolis! 

eSUMMIT SPEAKER ROADMAP

Key Dates & Submission Deadlines 

Meeting these deadlines helps us showcase your expertise effectively and ensures your presentation runs smoothly. Each submission allows us to create cohesive marketing materials, prepare technical resources, and give you valuable feedback before you take the stage. 

  • Monday, July 14: Speaker bio, professional headshot, and company logo submission deadline 

  • Monday, August 11: Draft presentation submission for review 

  • July 15, 2025: Registration deadline (using your speaker discount code) 

  • Tuesday, August 12: Hotel block discount ends 

    • Book accommodations ASAP! Our conference block will fill up quickly, and local rates are expected to be high that week. 

  • Friday, August 29: Final presentation slides deadline 

  • September 8-11, 2025: eSummit 2025 at Renaissance Minneapolis Hotel, The Depot 

If you anticipate any challenges meeting these deadlines, please contact us as soon as possible at [email protected]  

 We also hope you’ll start sharing your involvement at the eSummit on all the socials now, and leading up to the event in September! 

Speaker Materials Best Practices 

Headshot Specifications 

We want you to look your best! These digital-optimized recommendations will ensure your headshot looks professional on the eSummit website, digital program, and social platforms while maintaining fast loading times and visual consistency. 

Resolution/Size: 

  • 72-150 DPI (web resolution) 

  • Dimensions: 800 x 800 pixels minimum 

  • File size: 0.5-2 MB (optimized for web without losing quality) 

Format: 

  • Save images in JPEG or PNG format 

  • Use RGB color mode 

  • Avoid transparent backgrounds 

Style Guidelines: 

  • Professional appearance (business or business casual attire) 

  • Head and shoulders framing 

  • Well-lit face with neutral background (white, gray, or blue backgrounds work best) 

  • Recent photo (taken within the last 5 years) 

  • Avoid selfies, cropped group photos, and overly casual vacation pictures 

  • Natural expression (professional smile recommended) 

  • No heavy filters or extreme editing 

Company Logo Specifications 

Format: 

  • Vector file is ideal (AI, EPS, PDF, and SVG) 

  • Image files should be in PNG format 

  • Strongly suggest transparent backgrounds 

PNG Resolution/Size: 

  • 72-150 DPI (web resolution) 

  • Dimensions: 500 x 500 pixels minimum 

  • File size: 0.5-2 MB (optimized for web without losing quality) 

Bio Format and Content Guidelines 

Please provide a professional biography that highlights your expertise and experience relevant to your session topic. This will be used throughout the event program, app, and website. 

  • Word count: 250-word limit 

  • Written in third person 

Example: Jane Smith brings 15 years of expertise to her role as Chief Innovation Officer at GreenITAD. She and her team work to create new electronics reuse solutions that... 

  • Include your current position and organization 

  • Highlight relevant experience, expertise, and accomplishments 

  • Mention any significant publications, awards, or industry contributions 

  • Avoid overly promotional language – the eSummit is an opportunity to educate and inspire, not to sell 

  • Submit as a Word document or plain text file 

Presentation Formatting & Resources 

All speakers and presenters are asked to: 

  • Submit their presentations in advance (August 29) 

  • Bring a copy on a USB drive to the event (September 8 – 11) 

The template below is available to help you create a presentation that aligns with the overall look and feel of the conference. 

While using the template is optional, every presentation must include the standardized title and closing slides. This ensures smooth transitions between speakers and provides a cohesive brand experience for attendees. 

Here is an example of a headshot that will appear on our website.

Download the eSummit PowerPoint Template

Technical Requirements 

To ensure consistency and compatibility with our audiovisual system, please follow these requirements: 

  • Use a 16:9 aspect ratio for all slides and videos 

  • Submit files in PowerPoint (.pptx) format only 

  • Embed any videos in your PowerPoint 

  • Label your file using this format: LastName_SessionTitle.pptx (Example: Smith_EmergingTech2025.pptx) 

Day-of-Event Speaker Guide 

Being prepared and on time ensures a smooth experience for both you and your audience. Here's what you need to know for the day of your presentation: 

Arrival & Check-in 

  • Arrive at the venue at least 60 minutes before your scheduled session time 

  • If you haven't yet registered, please do so at least 45 minutes before your scheduled session. 

  • Be in your assigned session room 15 minutes before your session begins. 

What to Bring 

  • Your final presentation on a USB drive 

On-Site Support 

  • For immediate assistance during the event, contact Amanda LaGrange at (812) 483-1981 

Time Sensitivity 

The eSummit agenda is carefully crafted and tightly scheduled. Please respect your fellow presenters and attendees by adhering to your session’s specified time limits. We also recommend familiarizing yourself with the venue layout upon arrival at the Renaissance Minneapolis Hotel, the Depot, to ensure you can locate your session room with plenty of time to spare. 

Presentation Content Best Practices

Your eSummit presentation is an opportunity to educate and inspire, not to sell. Here are some key guidelines to help you create compelling content that resonates with our audience: 

Focus on Education, Not Promotion 

  • Share insights, experience, and knowledge that attendees can apply 

  • Limit mentions of your company's products or services to relevant examples only 

  • Remember that the most effective speakers build credibility through valuable content, not sales pitches 

  • Any presentations that come across as overly promotional may be returned for revision 

Engaging Presentation Structure 

  • Start with a clear problem statement or compelling question 

  • Focus on one big idea rather than trying to cover too many topics 

  • Use specific examples, case studies, and real-world applications 

  • Include actionable takeaways that attendees can implement 

  • Consider ending with thought-provoking questions for discussion 

Time Management 

  • Practice your presentation to ensure it fits within your allotted time 

  • Plan to use 80% of your time for presentation and 20% for Q&A 

  • Identify sections that could be shortened if you're running long 

  • Be respectful of attendees' time by ending punctually 

  • Remember that concise presentations are often more impactful than longer ones 

Audience Connection 

  • Include content relevant to your specific day's audience (see Understanding Your eSummit Audience section) 

  • Use visuals, stories, and examples to illustrate key points 

  • Consider how your content addresses the challenges your audience faces 

  • Encourage interaction through thoughtful questions or brief discussion moments 

The most successful eSummit presentations provide practical, forward-thinking insights that attendees can apply to advance electronics sustainability in their own organizations. 

Session Type-Specific Guidelines 

Solo Presentations 

  • Practice your presentation multiple times before the event 

  • Prepare for potential technical issues with backup plans 

  • Stay within your time limit to respect the schedule 

Panel Moderators 

  • Review panelist backgrounds and prepare thoughtful questions in advance 

  • Keep discussions on track and ensure all panelists have opportunity to contribute 

  • Manage time effectively, leaving room for audience Q&A 

  • Facilitate smooth transitions between topics and speakers 

Panelists 

  • Come prepared with specific examples and insights relevant to the discussion topic 

  • Listen actively to other panelists and build on their points 

  • Keep responses concise to allow time for all participants 

  • Be ready to engage with audience questions 

Understanding Your eSummit Audience 

We are building the eSummit as a forward-looking, aspirational event one that inspires attendees and allows them to take home real, practical solutions they can apply from day one. While some historical context is necessary, our focus isn’t on past failures. Instead, we’re highlighting progress, innovation, and real-world success stories that are moving the industry forward.

eSummit's three-day structure brings together different audiences with unique perspectives and priorities. We've designed each day to address specific needs, from operational solutions to strategic vision to collaborative innovation. Use the guide below to better understand each day's primary audience. While there will be a variety of attendees in every session, these outlines may help you prepare the most impactful content for your audience. 

Tuesday (Expo+ Day) 

  • Audience: Industry professionals seeking practical solutions to operational challenges 

  • What they need: Immediate, actionable insights they can implement in their day-to-day work 

  • How to present to them 

    • Lead with the problem you're solving and why it matters to their operations 

    • Include step-by-step processes, tools, or frameworks they can use 

    • Share specific examples with measurable outcomes (costs saved, efficiency gained, problems solved) 

    • Provide resources they can reference later (checklists, templates, contact information) 

    • Keep content practical rather than theoretical 

    • Allow time for detailed Q&A about implementation 

Wednesday (Mainstage) 

  • Audience: Strategic decision-makers from across the electronics lifecycle 

  • What they need: Big-picture insights and innovative approaches to industry challenges 

  • How to present to them 

    • Start with industry trends and their broader implications 

    • Connect your topic to larger business outcomes and strategic goals 

    • Share visionary thinking and emerging opportunities 

    • Include cross-industry examples and analogies 

    • Focus on "what's next" rather than "what is" 

    • Challenge conventional thinking and inspire new approaches 

    • Frame content around organizational and industry transformation 

Thursday (Forward Together) 

  • Audience: Electronics sustainability problem-solvers ready to collaborate on new approaches 

  • What they need: Interactive content that facilitates discussion and collective thinking 

  • How to present to them:  

    • Design your content to spark conversation and collaboration 

    • Include open-ended questions and discussion prompts 

    • Present challenges that require multiple perspectives to solve 

    • Share incomplete solutions that invite audience input 

    • Encourage cross-functional thinking and diverse viewpoints 

    • Focus on "how might we" rather than "here's how" 

    • Prepare to facilitate rather than just present 

Remember: Your audience chooses which days and sessions to attend based on their current priorities. When you deliver content that matches their expectations and needs, you'll see higher engagement, more meaningful questions, and stronger connections with potential collaborators. 

On-Site Logistics & Support 

Here's what you need to know about the technical setup and support available during your presentation at the Renaissance Minneapolis Hotel, The Depot. 

Available AV Equipment 

Each session room will be equipped with the following audiovisual equipment: 

  • Projector and screen 

  • PC laptop for your presentation 

  • Confidence monitor positioned at the front of the stage so you can see your slides without turning around 

  • Handheld microphone or wireless lavalier microphone 

  • Wireless presentation clicker for advancing slides 

Event Location 

Renaissance Minneapolis Hotel, The Depot 225 3rd Ave S, Minneapolis, MN 55401 

Venue Navigation 

  • [Hotel floor plans and maps will be available here] 

  • [Key locations for speakers will be highlighted] 

Speaker Support Team

For immediate assistance during the event: 

  • Contact (Text preferred): Amanda LaGrange at [PHONE NUMBER]  

  • Contact (Text preferred): Beth Ann Heid at [PHONE NUMBER] 

Detailed room assignments and support contact information will be sent to speakers closer to the event date. 

Promoting Your Session 

Help us build excitement for eSummit 2025 and drive attendance to your session by sharing your participation on social media and other channels. 

Official Hashtags and Handles 

Use these hashtags when posting about your eSummit participation: 

  • #eSummit2025 

  • #eSummit 

  • #ElectronicsSustainability 

We're happy to share and amplify your eSummit-related posts on our official channels. Tag @Electronics Sustainability Summit in your LinkedIn posts so we can help expand your reach. 

Suggested Social Media Content 

Here are some sample posts you can customize for your own social media channels: 

  • Announce your speaking participation: Excited to be presenting at #eSummit2025 in Minneapolis! I'll be sharing insights on [your topic] and can't wait to connect with industry leaders driving electronics sustainability forward. 

  • Share preparation insights: Preparing for my #eSummit2025 session has me thinking about [relevant industry challenge]. Looking forward to discussing solutions with attendees in September. 

  • Preview your content: At #eSummit2025, I'll be diving into [specific topic/takeaway]. If you're working on [relevant challenge], this session is for you! 

  • Connect to industry trends: With [current industry development], the conversation I'm leading at #eSummit2025 about [your topic] couldn't be more timely. 

Promotional Resources 

  • [Downloadable speaker graphics and templates will be available here] 

  • [Social media image templates will be provided] 

Promotional assets and specific social media handles will be provided in your speaker confirmation materials. 

Need Support? 

For any speaker-related questions, reach out to: 
eSummit Events Team 
[email protected] 

We’re here to make your experience as smooth and impactful as possible. Thank you for being a vital part of eSummit 2025! 

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